About Leadership Brainery

Job Description

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Overview

Leadership Brainery is seeking an experienced and highly organized Head of Office Operations. In this role, the successful candidate will manage bookkeeping activities and ensure the smooth operation of the Leadership Brainery Clubhouse and administrative offices. The ideal candidate has excellent organizational, planning, and implementation skills. This candidate should also be very personable, welcoming, and happy to engage all people and perspectives. In addition, the ideal candidate will have experience working in a small office environment, wearing multiple hats, and experience with accounts payable, accounts receivable, and administrative functions. QuickBooks Online experience is required. As Leadership Brainery is rapidly growing, this individual will help sustain the organization and have great opportunities to stretch themselves and grow with the company.

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Duties and responsibilities include, but are not limited to:

 

Bookkeeping

• Responsible for all aspects of data entry and maintenance of the QuickBooks accounting software system

• Prepare financial statement presentations; including income statements, balance sheets, cash flow statements, and ratios

• Prepare and interpret financial analysis on an as needed basis using QuickBooks and Excel

• Manage cash receipts, bank deposits, cash disbursements, and bank reconciliations

• Complete accounts receivable data entry, invoice creation, collection, and reconciliation

• Manage accounts payable data entry and reconciliation

• Create and send invoices to stakeholders

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Administrative

• Manage executives’ calendars, set up meetings and appointments

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly

• Manage office supplies inventory and place orders as necessary

• Perform receptionist duties: greet visitors, and answer and direct phone calls

• Receive and sort incoming mail and deliveries, and manage outgoing mail

• Develop office policies and procedures, and ensure they are implemented appropriately

• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure

• Manage office budget

• Identify opportunities for process and office management improvements, and design and implement new systems

• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

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Baseline Requirements

• Bachelor’s degree in accounting or equivalent experience

• Experience 3+ years of experience and demonstrated success in accounting and bookkeeping functions

• Proficiency in QuickBooks Online

• Can manage multiple responsibilities simultaneously with accuracy and speed

• Proficiency in English and in MS Office (Outlook, Excel, Word, PowerPoint)

• Solid understanding of accounting principles and bookkeeping functions

• Ability to do data entry in a highly accurate and efficient manner

• Proficient with program management softwares and technology (Asana, CRMs, etc.)

• Demonstrate excellent organizational and project management skills. Ability to combine big-picture and detail-oriented thinking

• Excellent verbal communication and writing skills. Ability to communicate effectively with a diverse range of individuals, and to represent LB internally and externally

• Highly developed judgment, decision-making, and prioritization skills. Self-motivated and able to work alone or with minimal supervision

• Demonstrate the ability to meet time and budget constraints

• Ability to remain level-headed under pressure, improvise and troubleshoot when needed

• Ability to maintain a high standard of productivity despite frequent interruptions

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Preferred Qualities

 

• Initiative: a proactive problem solver who delivers results without need for constant supervision. Someone who thinks ahead and for themselves.

• Detail oriented: delivers high-quality work with keen attention to detail.

• Creative: we value fresh thinking, innovative perspectives, and provocative ideas, and are seeking to build a team of people who all bring a diverse point-of-view to the table.

• Flexibility: flexible approach and willing to go the extra mile to deliver great work.

• Integrity: maintains confidentiality and treats colleagues and stakeholders with respect and consideration.

• Team Player: we are a small and growing team. No job is too big or too small for any member of our team.

 

What We Offer

 

• Salary Range: $55k-70k

• Generous benefits, including three weeks of paid vacation, 401(k), and medical, dental, and vision insurance.

  A start-up environment with amazingly talented and fun teammates, and a leadership team invested in your professional growth and success.

• A beautiful and inspiring workplace located on Beacon Street in Boston’s historic Back Bay neighborhood. For lunch, enjoy local restaurants, parks, or take a scroll down the Charles River Esplanade. 

To apply, please visit www.LeadershipBrainery.org/join-our-team. For questions, please contact Derrick Young, Executive Director, at derrickjr@leadershipbrainery.org.

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